October 28, 2010 3:06 PM
by Ed Blankenship
I recently re-discovered a feature of Office SharePoint Server 2010 and Office SharePoint Workspace 2010 that allows you to create local workspaces stored on your computer that syncs with a SharePoint site like the team portal site that gets associated with a Team Foundation Server project. The nice thing about this is you can access synchronized SharePoint libraries and lists even when you are disconnected from the SharePoint server. This allows you to read and edit content which become cached so that it will synchronize whenever you
You have access to this Office application if you have Office Professional Plus 2010.
The Office SharePoint Workspace product originally came out of Microsoft’s acquisition of a product formerly known as Groove back in around March 2005. Groove was kind of neat because it essentially created these workspaces that could be shared across multiple computers and synced anytime you had an Internet connection.
Fast forward to Office 2010 and Microsoft has enabled synchronization with a SharePoint site!
First thing you will need to do is make sure you get to the team project’s portal site. You can do this by opening Visual Studio 2010 and choosing “Show Project Portal…” on the context menu for the team project you are interested in.
Next, choose “Sync to SharePoint Workspace” from the Site Actions drop-down available in the top-right corner of your SharePoint 2010 team portal site.
Once you do that Office SharePoint Workspace 2010 will prompt you about whether you want to sync the site. By default it will sync all document libraries and lists but if you choose “Configure…” then you can select the libraries and lists that you want to synchronize with your local SharePoint workspace.
After you confirm your configuration, the workspace will immediately begin to synchronize!
Quite a handy utility for users of SharePoint 2010 sites!
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Ed Blankenship is a Product Manager at Microsoft for Visual Studio Online. I am an author of a few books, former Microsoft MVP of the Year, and former ALM consultant. I hold Office Hours each week if you are interested in chatting.
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